Job Opening ID: 68501

Reports To: Associate Specialist

Working Title: CNCM Administrative Assistant

Department: Anatomy & Neurobiology

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004723

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Center for Neural Circuit Mapping (CNCM) is an interdisciplinary, neurobiology and virology-based research unit at University of California, Irvine (UCI) School of Medicine (SOM) that focuses on neural circuit studies and new viral-genetic technology development. One critical component of the Center is the creation of a viral production facility to disseminate to the worldwide neuroscience community new molecular tools developed by the Center investigators funded by BRAIN Initiative awards.

We are seeking a highly organized and proactive individual to join our team as an Administrative Assistant to the Director of the Center for Neural Circuit Mapping (CNCM). This role plays a pivotal part in ensuring the smooth administrative functioning of the center and serves as a primary point of contact for all CNCM-related inquiries. Responsibilities: Oversee and coordinate administrative activities within the CNCM, including managing the CNCM seminar series, meetings, workshops, symposia, and special events, including the annual conference. Handle site planning, marketing, travel arrangements, and logistics for events, as well as financial reimbursements, honoraria, and contract negotiations. Assist in meeting preparation, scheduling, room bookings, and ensuring meeting spaces are appropriately set up. Utilize the Kuali Financial System (or other designated systems) for all financial transactions and assist with fiscal closing activities for Center accounts. Write, edit, and revise various documents, including contracts, newsletters, memos, requests, proposals, and presentations in compliance with UCI policies. Create and distribute marketing materials in compliance with UCI policies. Maintain and update designated sections of the CNCM website, including news, events, and other relevant areas. Qualifications: Proficiency in Microsoft Word, PowerPoint, and Excel (required). Adobe Suite (Photoshop, InDesign, Illustrator) and Zoom preferred but not required. Experience with webpage management platforms such as WordPress is a plus. Experience with Kuali Financial Systems (KFS) is a plus. * Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously. This position requires 100% in-person attendance, including seminars and annual conferences. Occasional overtime may be necessary for scheduled events, and there may be rare instances where driving to conference venues or business meetings is required (less than 5% of the time). If you are a motivated individual with a passion for administrative excellence and are excited to contribute to the success of the CNCM, we encourage you to apply. Join us in advancing the cutting-edge research and initiatives of the Center for Neural Circuit Mapping.

The expected pay range for this recruitment is $23.67 - $33.52 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $23.67 - $33.52 (Hourly Rate).